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DEPARTMENT OF HUMAN RESOURCE AND ADMINISTRATION

The Department is a common user department charged with the responsibility of overseeing the human resource matters in the Ministry.

 Mandate of the Department

 The mandate of the Department is to ensure that the Ministry is staffed by a suitably qualified, motivated, and viable workforce and to give all the necessary support services to the other departments.

 The functions of the department include the following:

  1. To effectively and efficiently manage and develop human and institutional capacity of the ministry for efficient and effective delivery of services;
  2. To provide administrative support services to the Ministry and line departments to ensure smooth operations of the Ministry;
  3. To effectively manage the utilization of human, financial and other resources in order to ensure the attainment of the Ministry’s objectives; and
  4. To effectively provide training in fisheries and Livestock and related disciplines in order to meet the labour demands.

Other functions of the Human Resource and Administration Department include the following:

  1. HIV and AIDS mitigation at the workplace
  2. Industrial and Labour relations
  • Public functions and ceremonies

Structure and Staffing

The Department is headed by a Director and deputized by one (1) Assistant Director.

Units under the Human Resource and Administration Department

  1. Administration Unit
  2. Financial Management Unit (FMU)
  3. Human Resources Management Unit (HRM)
  4. Human Resources Development Unit (HRDU)
  5. Internal Audit Unit
  6. Plant and Equipment Unit
  7. Procurement and Supplies Unit (PSU)
  8. Records Management Unit

 

  1. Administration Unit

The Administration unit is headed by an Administrative Officer and its functions are:

  • Office superintendenceie provision of office accommodation, furniture and ensuring a good working environment;
  • Transport management;
  • Provision of secretarial services;
  • Provision of security and protocol services; and
  • Co-ordination of payments for goods and services for the Ministry.
  1. Financial Management Unit

The Unit is headed by a Chief Accountant.

It is vested with the responsibilities of managing financial resources for the Ministry. The functions include:

  • Preparing of finical reports and liaising on with the Ministry of Finance and National Planning on the disbursement of funds; and
  • Liaising with the Policy, Planning and Information Department on the drawing up of budgets, strategic plans and disbursement of funds based on programmes and activities as contained in the strategic plan.
  1. Human Resources Management Unit (HRM)

The unit is headed by a Chief Human Resource Management Officer. It is responsible for managing human resources in the Ministry efficiently and effectively in order to improve Service Delivery. It is a common user unit that provides both human resource and administrative support to the entire Ministry by ensuring that all Human Resource needs are achieved.

The main goal of the Unit is to ensure that the Ministry is staffed by suitable qualified, motivated and viable workforce and to give all the necessary human resource support services to the other departments.

The Unit performs the following functions: –

  • Performance Management – To implement the Performance Management Package in order to enhance performance and efficiently achieve the objectives in the Ministry;
  • Settling Separation Claims – To settle staff claims staff upon separation in order to comply with the prevailing Terms and Conditions of Service;
  • Appointments and Separations – To process appointments, confirmations, promotions, transfers and retirements in order to place right staff on the right time to optimize the usage of human resources in the Ministry;
  • Staff Welfare – To provide advances and loans of salary to supplement income in order to enhance their motivation;
  • Develop and updating the human resource staff data base – to develop and update the human resource database to ensure that human resource information is readily available to facilitate timely and speedy decision making; and
  • Payroll Management – Managing the payroll to ensure that it represents the correct state of payments, recoveries and the establishment on the ground.
  • Discipline – Facilitation of the disciplinary process to ensure that the undisciplined officers are removed from the civil service
  • Monitoring and evaluation – to undertake backstopping measures to ensure compliance to human resource guidelines and procedures.
  • Collective Bargaining process – Facilitating the Negotiations for improved Salaries and Conditions of Service for unionized employees in the Public Service.
  1. Human Resources Development Unit (HRDU)

The Human Resource Development Unit is headed by the Chief Human Resources Development Officer.

  • It is charged with the responsibility of coordinating, administering and controlling staff training and development activities to ensure that only relevant training takes place in the Ministry in accordance with the Public Service Training and development Policy Guidelines.

This Unit’s main functions include: –

  1. Identifying training needs for all staff in the Ministry in collaboration with the Heads of Department and preparing a Training and Development Plan;
  2. Processing Applications for Scholarships and facilitating authority to study for officers in the Ministry;
  3. Carrying out Monitoring and Evaluation on all Training and Development activities undertaken to ensure that the Provision of the Public Service Training and Development Policy (PSTDP) are adhered to in the Ministry; and
  4. Carrying out induction programmes for newly recruited staff and orientations in the Performance Management Package.

The unit is also responsible for coordinating the operations of the Fisheries and Livestock Training Institutions by performing the following functions:

  1. Coordinating the preparation of budgets for the colleges and ensuring effective representation of colleges in meetings dealing with funding and resource allocation.
  2. Liaising with foreign organizations/institutions which have an interest in the colleges
  3. Technical cooperation on behalf of the colleges in liaison with overall ministry
  4. Facilitating infrastructure development
  5. Promoting curriculum review and development
  6. Monitoring of the operations of the colleges

4.2 Fisheries and Livestock Training Institutions

The Ministry of Fisheries and Livestock has three (3) Fisheries and Livestock Training Institutions (FLTIs) namely; Zambia Institute of Animal Health (ZIAH), Kasaka Fisheries Training Institute and Palabana Dairy Training Institute (PDTI). The Ministry also undertakes training of Farmers and tailor-made programmes through Sinazongwe fisheries training Institute.The Institutes are offering specialised training such as fisheries and animal production and health. This is more so because the Ministry is the sole employer of extension officers who cover the entire republic. The private sector also employs a good percentage of graduates from these institutions.

ZIAH works in close collaboration with the School of Veterinary Science at the University of Zambia to keep their curricula in check. FLTIs are well situated with adequate land for expansion.

  1. Kasaka Fisheries Training Institute

Kasaka Fisheries Training Institute was officially opened on May 11th 1981, situated 30 kilometres south of Lusaka. The Institution was established to train personnel in various fisheries disciplines, both capture fishing and aquaculture. The Institute is situated along the Kafue river with easy access to the river and has 3 ponds for aquaculture (two regular size, one small).

On average 40-50 students are enrolled every year, most of which have joined the Department of Fisheries. It also conducts refresher courses for staff in the Department of Fisheries and trains fishers in various fisheries disciplines.

Kasaka offers a two-year certificate course in Fisheries Science, which puts emphasis on the following areas:

  • Fish Biology
  • Aquaculture (Fish Farming)
  • Extension Methods
  • Fish Processing and Quality Control
  • Fishing Technology
  • Basic Information Technology
  1. Zambia Institute of Animal Health (ZIAH)

Zambia Institute of Animal Health (ZIAH) is established in 1943 and based in Mazabuka, Southern Province, about 130 kilometres south of Lusaka. ZIAH’s mission statement is “to provide quality animal health and production training in order to contribute to a healthy and sustainable national animal population”. This is done through effectively imparting knowledge and skills on animal health and production to the in-service and school leavers intended for both the public and private sectors in a liberalized economy.

ZIAH is offering two certificate level study programmes, Veterinary Assistant training and Laboratory Assistant training, respectively. Both programmes are two year training programmes.

The curriculum focuses on knowledge and skills related to daily practical work.

  1. Palabana Dairy Training Institute

Palabana Dairy Training Institute conducts business by empowering clients in the livestock industry with practical and up to date knowledge, skills and technology that enables them make decisions that enable their businesses operate efficiently, effectively, ethically and environmentally friendly”.

The Institution’s Mission is to ‘provide quality training, research and consultancy services in livestock production in order to improve and sustain the productivity of the livestock industry’.

To become a training centre of excellence by graduating highly competent human resource in livestock production and processing.

Courses Offered

PDTI offers tailor-made, mobile and Residential courses to Citizens and farmers in the following areas:

Long Course

  • Certificate in Livestock Production

Short Courses

  • Livestock apprenticeship
  • In –service courses in livestock production
  • Pig and poultry production
  • Dairy production
  • Animal nutrition
  • Animal draft power
  • Sheep and goat production
  • Farm mechanization
  • Pasture and fodder crop production
  1. Internal Audit Unit

The Unit is headed by the Principal Internal Auditor.

The unit helps in the reviewing, assessing and evaluating the internal control systems put in place. It also assists management in the effective discharge of its responsibilities by furnishing them with appraisals and recommendations on the activities reviewed.

  1. Plant and Equipment

This Unit is headed by a Controller- Plant and Equipment and charged with the responsibility of providing technical support to ensure optimal utilisation of plant and equipment.

Its functions include;

  • Maintenance of buildings, plant and equipment;
  • Provision of guidance to procurement and supplies in the formulation of acceptable technical specifications; and
  • Maintenance of inventories of assets.
  1. Procurement and Supplies unit

The unit is headed by a Head- Procurement and Supplies Officer.

It is charged with the responsibility of procurement of goods, works and services for all end users within the Ministry.

  1. Records Management Unit

The Unit is headed by a Chief Registry Officer.

It is charged with the responsibility of securing the records and documents of the entire Ministry as well as establishing and maintaining an effective centralized management system for policy, personnel and salaries registries.